Customer Service Policy


OUR MISSION

To provide the most professional, informative, loyal and dedicated service in the industry. The best interests of our clients will always come first and we will place the clients’ concerns ahead of our own in each and every transaction, as we are dedicated to the development of long-term client relationships! Our team-approach philosophy ensures your needs are important to each and every member of our organization.

ARTICLE 1: PURPOSE AND OBJECTIVES OF THE ACCESSIBLE CUSTOMER SERVICE POLICY

In fulfilling its mission, Claimpost Realty Ltd. strives at all times to provide its services in a way that respects the dignity, independence and full social inclusion of people with disabilities. We are also committed to giving people with disabilities the same opportunity to access our services and allowing them to benefit from the same services, in the same place and in a similar way as other customers.

ARTICLE 2: OUR COMMITMENT

Claimpost Realty Ltd. is committed to serving all our customers including those with disabilities in ways that meet or exceed their expectations. We will carry out our functions and responsibilities in the following manner:

2.1 Communication

When communicating with customers with disabilities, we shall do so in ways that take into account their disability. Staff and others who act on Claimpost Realty Ltd.’s behalf who communicate with customers will be trained on how to interact and communicate with people with various types of disabilities in ways that will best meet their needs.

2.2 Telephone Services

(a) We are committed to providing accessible telephone services to our customers.
We will train staff to communicate with customers over the telephone in clear and plain language and to speak clearly and slowly.

(b) We will offer to communicate with customers by email or regular mail if telephone communication is not suitable to their communication needs or is not available.

2.3 Use of assistive devices, service animals and support persons

(a) Assistive devices

(i) We are committed to serving persons with disabilities who use assistive devices to obtain, use or benefit from our services.

(ii) Persons with disabilities shall be permitted to obtain, use or benefit from services through the use of their own assistive devices. Exceptions may occur in situations where Claimpost Realty Ltd. has determined that the assistive device may pose a risk to the health and safety of a person with a disability or the health and safety of others on the premises. In these situations, if a person with a disability is hindered from accessing services, an alternative accommodation shall be provided where possible.

(b) Service animals

We are committed to welcoming people with disabilities who are accompanied by a service animal in the areas of our premises that are open to the public and other third parties unless otherwise prohibited by law. We will also ensure that all staff dealing with the public are properly trained in how to interact with people with disabilities who are accompanied by a service animal.

(c) Support persons

We are committed to welcoming people with disabilities who are accompanied by a support person. Any person with a disability who is accompanied by a support person will be allowed to enter premises open to the public or other third parties with his or her support person. At no time will a person with a disability who is accompanied by a support person be prevented from having access to his or her support person while on our premises.

2.4 Fees

Where there is a fee associated with participating in a Claimpost Realty Ltd. conference, event, course, etc. the support person is permitted to attend at no cost. Please note that the support person is responsible for other services such as food, lodging, etc., however Claimpost Realty Ltd. will work to facilitate payment arrangements in this regard.

2.5 Notice requirements re: service animals and support persons

As space for Claimpost Realty Ltd. organized conferences, events, courses, etc. may be limited and to ensure they can be accommodated, customers need to provide notice and/or provide documentation that they require the support of a service animal or support person.

2.6 Notice of temporary disruption

(a) Claimpost Realty Ltd. will provide customers with notice in the event of a planned or unexpected disruption in the facilities or services usually used by people with disabilities. This notice will include information about the reason for the disruption, its anticipated duration, and a description of alternative facilities or services, if available.

(b) The notice will be placed at all public entrances and service counters on our premises.

(c) If the disruption is long-term, an announcement will also be posted on the organization website to inform all customers of the location, duration of the disruption and alternate solutions.

2.7 Billing

We are committed to providing accessible invoices to all of our customers and will make every effort to provide alternative formats of invoices in a timely manner upon request.

2.8 Training for staff

(a) Claimpost Realty Ltd. will provide customer services training to all employees, and others who deal with the public or other third parties on their behalf, and all those who are involved in the development and approvals of customer service policies, practices and procedures.

(b) This training will be provided in the Employee Orientation package that staff receive when hired.

(c) Training will include the following:

(i) The purposes of the Accessibility for Ontarians with Disabilities Act, 2005 and the requirements of the Customer Service Standards under the Accessibility Standards for Customer Service, Ontario Regulation 429/07.

(ii) How to interact and communicate with people with various types of disabilities

(iii) How to interact with people with disabilities who use an assistive device or require the assistance of a service animal or a support person

(iv) Familiarize employees with personal assistive devices and train employees on how to use devices that may be brought on premises, such as wheelchairs, walkers, etc., that may help with the provision of goods or services to people with disabilities

(v) What to do if a person with a disability is having difficulty in accessing
Claimpost Realty Ltd.’s services

(vi) Claimpost Realty Ltd.’s policies, practices and procedures relating to the customer service standard.

(d) Staff will also be trained on an ongoing basis when changes are made to these policies, practices and procedures.

2.9 Feedback process

(a) Since the ultimate goal of Claimpost Realty Ltd. is to meet and surpass customer expectations while serving customers with disabilities, comments on how well those expectations are being met are welcomed and appreciated. Feedback regarding the way Claimpost Realty Ltd. provides goods and services to people with disabilities can be made by contacting:

(i) By Telephone – 705.264.5364

(ii) By E-Mail – send comments to rtoner@ontera.net and reference
“accessible customer service” in the subject line

(iii) In Person or by Mail:

690 Riverpark Road, Unit 405
Timmins, ON
P4P 1B4

If sent by mail, please address to the attention of: Roberta Toner.

(b) Feedback will be used to improve Claimpost Realty Ltd.’s customer service. Customers can expect to hear back from Claimpost Realty Ltd. within 5 [FIVE] business days in the format in which the feedback was received.

2.10 Modifications to this or other policies

We are committed to developing and updating customer service policies that respect and promote the dignity and independence of people with disabilities. Therefore, no changes will be made to this policy before considering the impact on people with disabilities.

2.11 Questions about this policy

(a) This policy exists to achieve service excellence to customers with disabilities. If anyone has a question about the policy, or if the purpose of a policy is not understood, please contact Claimpost Realty Ltd. as outlined under the Feedback section of this policy.

Copies of this policy and any other documents required by the Customer Service Standards are available upon request. Such documents will be provided in an alternative format upon request within a reasonable time.

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